Privacy Policy (Last updated: June 2015)
MYEDOCS WEBSITE PRIVACY POLICY JTI-Macdonald Corp. ("JTI-MC", “we” or “us”), the operator of the myedocs.jti.com website (the “Website”) is committed to protecting any personal information which you may provide while using, or that we may obtain from your use of, the Website. The purpose of this privacy policy (the “Policy”) is to inform you of our privacy practices and policies, including how and why we collect your personal information, how we intend to use your personal information and to provide you with contact information should you have questions or concerns about our practices. This Policy is accessible at the bottom of every web page of the Website. JTI-MC makes the Website available only to its trade partners for purposes of facilitating access to their billing information. Access to the Website is password-protected. We strongly recommend that you do not disclose your user identification number and password to anyone. BY USING THE WEBSITE, YOU SIGNIFY YOUR CONSENT TO THE COLLECTION, STORAGE, USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THIS POLICY. IF YOU DO NOT AGREE WITH THIS POLICY, YOU SHOULD NOT ACCESS OR USE THE WEBSITE. Personal information collected by JTI-MC Before accessing the Website, you must complete a registration process which requires you to provide your name, business affiliation, business postal address, business telephone number and business e-mail address. In some cases, JTI-MC may ask you to provide additional information after initial registration to verify information you previously provided. Purpose of collection and use of your personal information JTI-MC collects and uses the personal information you supply during registration or use of the Website for the following purposes: • To administer the Website; • To fulfill legal requirements; • To verify permission to access the Website, including by cross-referencing the information you provide during the Website registration process with information provided by your employer; • To protect JTI-MC and Website users against fraud; • To contact you in connection with your billing inquiries; • To develop and analyze statistics that help us improve the Website's performance; • To provide users' interaction with the Website; and • Other purposes permitted by law. To the extent you provide JTI-MC with personal information concerning an Authorized Representative (as defined in the Myedocs Website Terms and Conditions of Use) for purposes of Website registration and verification of permission to access the Website, you represent and warrant that you have obtained the informed consent of such Authorized Representative to provide his/her personal information to JTI-MC for such purposes. Non-Identifiable Information Automatically Collected Like many other websites, the Website may automatically collect certain non-identifiable information regarding Website users, such as the Internet protocol (IP) address of your computer, the IP address of your Internet service provider, the date and time you access the Website, the Internet address of the website from which you linked directly to the Website, the operating system you are using, the sections of the Website you visit, the Website pages read and images viewed, and the materials you post to or download from the Website. This non-identifiable information is used for Website and system administration purposes and to improve the Website. Your non-identifiable information may be disclosed to others and permanently archived for future use. Cookies The Website uses "cookies", a technology that installs information on a website user's computer to permit the Website to recognize future visits using that computer. Cookies enhance the convenience and use of the Website. For example, the information provided through cookies is used to recognize you as a previous user of the Website, to track your activity at the Website in order to respond to your needs, to offer personalized web page content and information for your use, and to otherwise facilitate your Website experience. You may choose to decline cookies if your browser permits, but doing so may affect your use of the Website and your ability to access certain features of the Website. Disclosure of Personal Information JTI-MC does not sell, rent, or lease to third parties any personal information it collects from you. JTI-MC may disclose or share personal information with its authorized employees, agents, service providers and legal representatives for the purposes described above. JTI-MC will not otherwise share your personal information with third parties without your consent, unless authorized or required by law or as disclosed to you when the information is collected. JTI-MC may disclose your personal information to a government institution or agency that has asserted its lawful authority to obtain the information or where JTI-MC has reasonable grounds to believe the information could be useful in the investigation of unlawful activity, or to comply with a subpoena or warrant or an order made by a court, person or body with jurisdiction to compel the production of information, or to comply with court rules regarding the production of records and information, or to protect JTI-MC’s rights and property. If JTI-MC is involved in the sale or transfer of some or all of its business, JTI-MC may disclose your personal information to the acquiring organization. How JTI-MC Protects Your Privacy JTI-MC keeps the personal information it collects about you confidential and has adopted reasonable physical, electronic and managerial procedures in an effort to safeguard the personal information you provide to JTI-MC online. Notwithstanding these measures, no collection or transmission of information over the Internet or otherwise can be guaranteed to be 100% secure, and therefore we cannot ensure or warrant the security of any such information. Withdrawal of Consent You may withdraw your consent to the collection, use and disclosure of personal information about you at any time. To do this, please contact the owner at support-myedocs@jti.com. Verifying and Amending your Personal Information Subject to certain exceptions prescribed by law, you will be given reasonable access to your personal information held by JTI-MC and you may request that your personal information be corrected or updated. Please e-mail support-myedocs@jti.com and we will assist you. You may be required to put your request in writing to confirm your request and identity. You can help JTI-MC maintain the accuracy of your personal information by notifying us of any changes to your personal information. Location of Information JTI-MC may store and process your personal information collected through the Website on the servers of our service provider Microsoft Azure located in Europe or, from time to time, in other locations outside Canada that JTI-MC deems necessary or convenient in order to provide you with efficient and effective service. As such, foreign governments, courts, law enforcement or regulatory agencies may be able to access your personal information under foreign laws. Resolving Your Concerns If you would like more information about this Policy or personal information collection, use and disclosure practices of JTI-MC or its service providers, please contact JTI-MC by e-mail at support-myedocs@jti.com. Please let us know your questions or concerns and we will do our best to help you.